There are a huge number of benefits to creating and implementing successful business systems, but essentially, they can all be boiled down to a simple acronym: Saving Your Self Time, Energy and Money!
In this post, we look at 9 practical, proven steps to help set your business on the road to being effectively systemised.
- Vision statement
The first step towards creating a fully systemised business is setting out a long term vision about the business you’re trying to create – this will help you to design and implement systems that will help you to achieve your final goal.
Write this down, and make sure everyone in your business knows about it.
Take a look at our post on how creating a clear vision benefits your business – link to post for further info on why this is so important.
- Mission statement
Your mission statement is the road map of how you’re going to achieve your final vision – it sets out who you are, what your business does, who your customers are, and what sets your business apart from the competition.
It shows you, your employees and your customers what you do, and how you’re going to move forward to achieve your goals.
- Culture statement
Setting out a culture statement helps to create your ‘rules of the game’ – what you stand for, how you work, and the way you do business.
A good culture statement includes things that are important to you, your employees and your customers, as well as elements that will benefit your business as a whole.
- SMART Goals
Goals are the signposts and milestones that will help you to achieve your vision, and setting SMART (Specific, Measurable, Achievable, Result, Timeframe) based goals will help to keep you focused, and constantly drive your business forward.
Have a look at our post on setting SMART goals – link to post to find out more about how they will benefit your business.
- Organisation chart
Developing an organisation chart is designed to provide you with a clear picture of your ideal business once it is finished, in terms of the structure, roles and responsibilities, with a box for every role.
If you’re just starting out, you may find that your name would currently appear in virtually every box – and part of systemising and growing your business will be delegating these responsibilities to other people!
- Positional contracts
Once you’ve created your organisation chart, it’s time to start fleshing it out, by creating positional contracts for every single one of the roles in your ideal organisation – describing the specific responsibilities and tasks involved in each role.
The final part of your organisation chart is to set out the key performance indicators for each of the roles you’ve defined, outlining the expectations, and what they need to achieve for your business to be successful.
Doing this will help you to define the steps you need to take, and the people you need to drive your business forward.
- How to systems
Creating efficient, easy to follow systems will make staff training much easier, and turn good employees into great employees.
Simply put, your how to systems will define exactly how you want each and every employee to complete all the tasks associated with their role.
- Management systems
The ultimate goal of systemising your business is to create an organisation that works well without you – and putting management systems in place to handle the day to day running of your business is the final piece of the puzzle.
How Coach Pam can help
If you want assistance or tailored advice on systemisation, or any aspect of running a successful business, then arrange your free, no obligation business coaching session with Coach Pam today on 07540 888016.